Questions

Online Nomination - SIX Easy Steps

AAiSS Online Nomination System (www.aaissdb.hk)

The 11th Arts Ambassadors-in-School Scheme opens for nomination now. You can fill in the application form and submit the hard copy by post or use the online nomination system (application to past participating schools only) following the steps below.

 

Notes on the Online Nomination System:

  1. Online nomination is only applicable to past participating schools;
  2. Every school can nominate 2 students and have max. 2 teacher-in-charge;
  3. If you cannot provide all information at once, click the “Save and Next” button. All saved data will be shown during next login;
  4. Item marked with * is Compulsory Field. All Compulsory Fields must be filled before submission.
  5. The online nomination will be closed after nomination deadline. No information can be modified afterwards.

SIX easy steps for online nomination:

FIRST: Enter your User Name and Password. (Login detail can be found in the letter sent to your school previously)

 

SECOND: School basic information is shown. Please check all information is up-to-date. Click “Save and Next” or contact our staff for modification.

 

THIRD: Select teacher-in-charge for the first student, check and update the personal detail or fill in information for a new teacher-in-charge, click “Save and Next”.

 

FOURTH: Enter detail of the first student and upload related documents.

Required information of the student:

  • Personal Particulars
  • Art Form Specialty
  • Scholarship Payee Detail
  • Writing: 
    Please share one of the followings
    · a piece of artwork you create recently
    · experience of participating in arts activities
    · unforgettable memories in learning arts

 

Upload related documents:

  • Recommendations by School (PDF, WORD, EXCEL, JPG)
  • Student’s Photo (JPG, PDF)
  • Achievement of Arts (PDF, WORD, EXCEL, JPG)
  • Participation in Arts Activities and Services (PDF, WORD, EXCEL, JPG)
  • Photos of Artworks (JPG, PDF)
  • Appendix for Special School (PDF, WORD, JPG)
 
FIFTH: Enter details of the second student, repeat steps 3 and 4.
 
SIXTH: Lastly, declare all details are confirmed by the principal, press “Submit” and complete the online nomination.
 

 

Now nominate your students online anytime anywhere!

The deadline is 21 December 2018.

 

Technical support enquiries: 2820 1096 / 2820 1036

Guide on Completing the Nomination Form
Q1. Is there an increase in the number of arts ambassadors to two students per school this year?
  • Yes. Each school can nominate TWO students to be the arts ambassador of their school. Each nominee please fill in a separate nomination form and submit to the HKADC administration office.
 
Q2. Is online registration available for the 11th AAiSS?
  • Yes, the schools that have participated in the scheme before can choose to submit an online nomination and upload the documents at the scheme’s website (www.aaissdb.hk). The username and password have been mailed to your school. For any technical supports, please reach us at 2820 1096.
 
Q3. Can we download the nomination form at the scheme website?
  • Yes. You may download the PDF nomination form (with information type in function) at the scheme website: www.aaiss.hk. Please click the icon “Download” on the top navigation bar.
 
Q4. Can I submit the completed nomination form by fax or email?
  • We do not accept nominations sent by fax and email. Completed nomination form can only be submitted either by post or in person to,

Hong Kong Arts Development Council

10/F, 1063 King’s Road, Quarry Bay, Hong Kong

Please mark “The 11th Arts Ambassadors-in-School Scheme” on the envelope and ensure your mail items bear sufficient postage before posting.

 
Q5. What are the roles and responsibilities of the “Teacher-in-charge” in the scheme?
  • Each arts ambassador will take part in various kinds of arts activities. Including compulsory activities the Creative Arts+ Camp and AAiSS Finale Party.The activities information and enrolment details will be sent by post to school. As a coordinator and contact person in the scheme, teacher-in-charge plays a vital role in encouraging arts ambassadors to actively participate in arts activities and to share the joy of arts to his/her peers in school.
 
Q6.  Why are the email addresses of teacher-in-charge and arts ambassador needed in the nomination form?
  • In addition to our announcement at the scheme website and facebook, teacher-in-charge and Arts Ambassador will also be notified with the latest news of arts activities by email. Some of the activities are limited in quota and distributed on first-come first-served basis, we encourage you to fill in a frequently use email address for better communication.
 

Q7.  Is there any limitation to the interested artform of the student? What kind of training will the student receive?

  • The nominated arts ambassadors can demonstrate their talents and interests in more than one artform. Instead of providing professional arts training programme, this scheme aims at commending the students with excellence in arts and encouraging them to “Live in Art; Thrive in Sharing”.
 
Q8.  Does the nominated student need to enclose photocopies of achievement in arts like awards record and certificates?
  • The nominee is not required to enclose any photocopies of achievement in arts. Our staff will contact particular teacher-in-charge if needed.
 
Q9.  On Item 4 in Part C regarding “Participation in arts activities and services”, what is “art services”?
  • “Art services” refers to the experiences of student sharing the joy of arts and serving the society by means of his/her talents in arts. Examples include performing a music piece in an elderly community centre and helping the decoration of school campus.
 
Q10.  In Part D, besides write an essay to share the arts experience, does the nominated student need to enclose artworks or activities photos participated in the past?
  • Yes. Each nominated student should attach artworks or activities photos in relation to your sharing for reference.
 
Q11. How can nominated student apply for the HK$500 activity subsidy?
  • Nominated students who are eligible for “Comprehensive Social Security Assistance (CSSA) Scheme” or “Working Family Allowance Scheme”(Low-income Working Family Allowance Scheme) can apply for a $500 activity allowance to subsidise travel expenses, admission fees and other expenses for participating in arts activities. Subsidy will be disbursed by crossed cheque after students have completed the compulsory arts activities and the nominating teacher has confirmed the fulfilment of pledges on promoting arts at school by the end of academic year. Please submit the relevant supporting documents together with the nomination form.

 

Q12. In what way will the activity subsidy being disbursed? Can the student accept the subsidy if their aged under 18?
  • Activity subsidy will be disbursed by crossed cheque after the nominated students have completed the 3 compulsory activities. Please write down the “Cheque payee name” in the nomination form Part E. Please note cheque deposit may not be accepted for the account holder aged under 18. Alternatively, please write down the parent name in the cheque payee column.
Programme targets
Q13. Student in Primary 6, Form 6 may be promoted or transferred to another school in the next academic year. Can they be nominated as the arts ambassadors of our school this year? Will the programme continue to the next academic year?
  • We do not limit the class of the arts ambassadors. We believe that every nominated student is of great potentiality in arts and is willing to share his/her experience of learning arts. Though arts ambassador may leave his/her nominating school, they can continue the spirit of sharing to the new learning environment.
 
Q14.  We are a registered music education centre. Can we nominate our members as arts ambassadors?
  • All the arts ambassadors must be nominated by the registered primary, secondary or special schools in Hong Kong. Including government schools, government subsidized schools, sponsored, private or international school. If you find a member of your centre has great capability in arts, you may recommend he/she to their school for the nomination.
 
Q15.  We have a student being nominated as“Arts Ambassador-in-school”in previous years. Can we nominate him/her in the next academic year?
  • A student, who had been nominated as the arts ambassador before, cannot be nominated twice by the same school. The principal may nominate another student with excellent performance in arts.
 
Nomination criteria
Q16. There are many brilliant students in arts achievements in our school. Can we nominate more than two students? What nomination criteria should we based on?
  • Each school can nominate two students to be the arts ambassadors of their school. The school may base on the following criteria by considering his/her artistic ability and potentials for nomination.
  1. Possess artistic talent and creativity;
  2. Show active participation in arts activities both inside and outside the school;
  3. Fully utilize artistic creativity and passion to serve people and society;
  4. Take the initiative to promote and share the joy of arts.
 
Q17. Does the nominated student need to be assessed or interviewed?
  • Information submitted will be verified but no interview or selection exercise will be done.
 
Q18. Our school is divided into primary and secondary session (“Through-Train”mode school)/our school have am and pm session, how many application can we submit?
  • Primary and secondary session; am and pm session under the same school, each session can submit two applications respectively.
 
Arts Activities
Q19. Are there any compulsory activities which the nominated arts ambassador must attend?
  • To commit as an Arts Ambassador-in-School, all nominated students must attend the following compulsory activities stated in the nomination guideline, including:
  1. Creative Arts+ Camp
  2. AAiSS Finale Party
All nominated students will receive their certificate of recognition after they have attended the above compulsory activities. School must notify our administration office in advance, with the reason for absence in written form, if the student is unable to attend the activities, and submit art performance/ exhibition review within one month after the event. 
 
Q20. What is the main medium of instruction in the arts activities?
  • Content and medium of instruction of the arts activities will be mainly given in Chinese and Cantonese. We would try to arrange individual groupings with English instruction for non English speaking students.
 
Q21. After participating in these arts activities, in what forms of sharing can the student make to share his/her arts experience in campus?
  • Sharing of arts is also a process of arts creation. We open the possibility of arts sharing in various forms to the talented arts ambassador to explore, in cooperation with the effort of teacher, parents and fellow classmates. In the previous years, some arts ambassadors had shared their experience of and views on arts in school newsletter, campus TV, assembly or personal blog. Some senior class arts ambassadors had collaborated with school associations and organized school-wide arts activities.
 
Q22. Can parents or friends of arts ambassadors participate in the arts activities as well?
  • Some of the compulsory activities are particularly organized for the arts ambassadors. To facilitate the programme arrangement, we can only allow arts ambassador to attend the Creative Arts+ Camp. For special needs students, we allow parents to accompany the students if needed.
We welcome the parents or friends of arts ambassadors to join and share the joy of arts in the Recognition Ceremony. Other fringe activities offered by the local arts group allow the ambassadors to bring with friends to attend.